What actions or checks do you perform within the first hour after start of your shift? For providing guidelines for existing operators? What are the milestones in the development of the document? Get a feedback on DP.
Correct, edit, and submit a second draft of DP to the client. The automatic download link will expire in 24 hours. But each time you change the DP again get written approval of the client.
But at least as a technical writer you should always bring up the issue, insist on a written DP in order to protect yourself from post-facto potential complaints that you did not deliver what the client wanted. Estimating A Technical Writing Project: Here are the components of an ideal Documentation Plan DP: This may take a minute or two.
How are the manuals going to be used? How many rounds of reviews should be allowed? What actions do you perform to recover from this type of shut-down? Would there be any special considerations regarding fonts, logos, color palette, images, media content? For training new employees on the operations?
The template will of course expand depending on the volume of your information. Here are the ideal stages of any documentation project: To be asked of 1 or 2 operators on each shift for each machine What actions do you take at the beginning of your shift?
When should the review cycle s be finished? If printed, what would be page dimensions? If you have any questions about this template please let us know. Finish the project as foreseen in the DP. Provide specific examples if possible. Part 1—The Plan by Robert Klemm Technical writing project planning has several elements in common with any project plan.
Is this going to be an online document, a printed document, or both? How will the writing and review cycles be coordinated? Which critical factors may bring this project to a halt? COVER PAGE summarizing the name of the project; project or part number if any ; the name of the author and the organization; date of the project; any copyright or confidentiality statements.
Who will review this document? For example, the plan should include length, deliverables, cost, and resources required by the writer or developer.
Correct and edit the DP if necessary, as the project rolls along. What is the calendar and deadline for the whole project? Save time and energy! Yet technical writing project planning also has its own set of elements not found in engineering, construction, or manufacturing projects.
Will there be only one or more writers working on this document? Key Assumptions These must be identified to properly scope the project Ten Weeks to complete the writing Three operating manuals for three different machines Existing documentation is out of date There are existing illustrations and pictures will probably need updating.
Will it be single sourced? Start the documentation project. Whoever you need available to talk to, the plant will make them available. Based on the above questions and data, the typical operational manual will have the following sections: Thanks for your patience.
Here are a few starter questions that will help with plan development. What measures should be taken for such an eventuality? The struggle is on!One of the critical factors for project success is having a well-developed project plan.
This article provides a step approach to creating the project plan not only showing how it provides a roadmap for project managers to follow, but also exploring why it is the project manager's premier.
1 Guidelines for Project Proposals* A technical proposal, often called a "Statement of Work,” is a persuasive document.
Its objectives are to. As a technical writer or technical writing manager, creating a documentation plan is essential to the success of your next project.
A documentation plan is an overview of the entire project from the perspective of a technical writer. The Project Manager, Joe Green, has the overall authority and responsibility for managing and executing this project according to this Project Plan and its Subsidiary Management Plans.
The project team will consist of personnel from the coding group, quality control/assurance group, technical writing group, and testing group. Documentation Plan is one of the key documents in technical writing.
When starting off a technical communication project, either as a freelancer or a payroll employee, you’d better start with a Documentation Plan to avoid any unnecessary complications and. Use this Project Plan template to guide both project execution and project control, document planning assumptions and decisions, facilitate communication among project stakeholders, and document approved scope, cost, and schedule baselines.Download